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| Equisys Delivers New Dual Function Fax and PDF Software Equisys has announced the availability of Zetafax Duo. The product combines Equisys' market leading Zetafax fax server technology with its award winning Zetadocs PDF software to provide businesses with product that automates many of the aspects of document production and delivery, and radically reduces the costs and time involved. For businesses that do not already use PC based faxing or PDF software, Zetafax Duo can deliver cost-savings of more than 80% over existing processes, by replacing paper with electronic document production and delivery by email or fax. Zetafax Duo is a newly developed integration between Equisys' flagship Zetafax software, and Zetadocs PDF, that allows users to transform any business document into a single file and then email or fax it instantly to recipients through a single user interface. Email documents are converted to PDF format and sent using Microsoft Outlook, while fax documents are sent as TIFF images via the central fax server. Zetafax Duo solves a range of everyday document production problems faced by businesses in the normal course of business. Its core value is in automating, speeding up and reducing the costs of document production and delivery. Zetafax Duo benefit Zetafax Duo supporting features: 1. Increasing cost of production and delivery of paper documents Virtually eliminates document production costs Ability to integrate with ERP and CRM systems enables automatic sending of batches of documents such as statements, invoices and personalized info packs by email and fax 2. Unprofessional or poorly presented documents Allows WYSIWYG document creation in color with fax preview Fax preview feature enables adjustments to content for faxing Entire document, including attachments, can be reviewed as fax and email prior to sending 3. Increasing cost of compliance with legislation and corporate requirements Immediate retrieval of documents from document archive Controlled access to archived fax documents for specified users Automated archival of documents sent via email and fax Separate records of documents kept for email and fax communications Instant retrieval of documents in original form Enhanced security: fax documents can be archived to secure network folders 4. High cost of training employees to use specialist packages All document distribution can be managed through Microsoft Outlook Native Zetafax integration with Exchange and Outlook means PDF and fax communication can be managed from within Outlook 5. Document security and confidentiality concerns Risk of unauthorized modification or opening can be eliminated Zetafax uses DID routing to enable pointto-point delivery of documents by fax Security options such as password protection can be applied to PDF documents 6. Incompatible format of received files can inconvenience recipients Recipients do not require access to the authoring application Documents from different applications can be combined into a single PDF file and forwarded to other users Faxes can be sent to recipients with no access to a computer 7. Time-consuming and lengthy document production and distribution process Single interface for onetime document creation and multi-format document distribution Saves time Template design compatible with fax and PDF format for rapid document assembly Scan-to-PDF allows integration of paper components into overall document Document distribution via fax and email through a single interface 8. Wasted time spent on document search and retrieval Time spent searching for documents is reduced Automatic archiving records customer communications in a central location, for fast access by any network user Zetadocs offers fast, easy access to documents stored in shared network libraries. write your comments about the article :: © 2006 Computing News :: home page |